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Are you at a point where your law firm’s revenue seems stagnant despite pouring resources into marketing strategies? Are the returns from your marketing efforts disappointing, leaving you frustrated and drained? If this resonates, there might be a hidden culprit lurking within your intake process, and it’s time to uncover the flaws hindering your firm’s growth.

The Intake Process: The Unseen Culprit

When examining law firms struggling with stagnant revenue and hefty marketing expenses, the breakdown often originates within the intake process, or as some call it, the sales process. Here are ten common pitfalls that might be causing your firm to overspend on marketing without substantial returns:

1. Ineffective Lead Tracking

Failure to properly track leads using outdated methods like Excel or inadequate intake software leads to missed opportunities. You need to discern the source of each lead, its quality, and the marketing channels that prove effective.

2. Undefined Intake Process

The lack of a structured intake process leads to inconsistency. Define and map out a potential client’s journey from the first call to the appointment and beyond.

3. Wrong Personnel Handling Intake

Assigning paralegals or attorneys to intake roles often proves counterproductive. This function requires a sales-oriented approach, emphasizing the value your firm offers.

4. Lack of Dedicated Intake Personnel

Not having a designated intake person is a mistake. They determine your firm’s cash flow by converting leads into appointments.

5. Missed Live Calls

Every call matters. Missing live calls means missing potential clients. Live phone answering during business hours is crucial; a professional calling service should take over after hours.

6. Ignoring Text Messaging

Texting has transformed client engagement. Leveraging texts for reminders and communication drastically improves client show rates.

7. Neglecting Post-Contact Marketing

The marketing job doesn’t end when a potential client contacts your firm. Shift focus to nurturing leads with informative and engaging content via email or other channels.

8. Inadequate Follow-Up Timing

Failure to call leads back after hours or on weekends is a missed opportunity. Different times may yield better results in reaching potential clients.

9. Swift Response Rule

Timely responses are crucial—within five minutes or less for any lead, regardless of the communication channel.

10. Outbound Call Ratio

Maintaining a proactive stance by making two times more outbound calls than inbound calls ensures you stay on potential clients’ radars without being intrusive.

Conclusion: Revamping Intake for Growth

You will need more than investing in marketing to propel your firm forward. By effectively fixing your intake process and nurturing leads, you can cut unnecessary marketing costs while unlocking consistent, predictable growth for your law firm. It’s time to prioritize refining your intake strategy as a crucial step toward achieving a thriving law practice.

Contact The Rainmaker to Grow Your Law Firm

If you are ready to take your law firm to the next level and improve your intake process, we can help. Whether you choose to attend one of our live events or you want a free, confidential consultation, we are here to help!